EXHIBITOR FAQs
FIND THE ANSWERS TO YOUR QUESTIONS
Is your company exhibiting at Space Tech Expo 2023? This is the space for you. Here you can find the answers to your questions and access important resources.
Please email [email protected] to request your company’s unique link to your online Exhibitor Portal. The Exhibitor Portal for Space Tech Expo USA 2023 was published in February 2023.
You can either update this via your "Exhibitor Listing" form available on your online Exhibitor Portal, or you can reach out to our Marketing Team.
Please search your company name on the show floorplan, which will indicate your booth location, number and size. You can access the floorplan here.
- Booths up to 200sqft have 8’ back wall/ 3’ side wall drape included but bare floorspace.
- Booths over 200sqft have bare floorspace only.
- You MUST order or supply carpet/flooring for your booth.
- Pavilion booths (50sqft) have a carpet, drape & furniture package included
Power is not included.
Orders for drape, carpet, power, etc. can be made via your online Exhibitor Portal through our preferred suppliers for the show.
Yes, there is a contractor zip file available to download on your online Exhibitor Portal which you can send them, or you can send them the link to your Exhibitor Portal directly if you prefer.
You are able to register for your Exhibitor badge via your online Exhibitor Portal. Exhibitor badges are free-of-charge, and there is no limit as to how many booth personnel you can register for your booth.
Exhibitors are able to gain access 1 hour prior to the show opening, and 30 minutes after the show closes on each show day with their Exhibitor badge.
No, badges are not required to be worn during move-in or move-out days. You should not register your contractors for badges.
Items need to be shipped to the GES Advance warehouse ahead of the show, or directly to site (available on build dates only).
We also have a preferred supplier for international shipping/customs brokerage.
For US/domestic shipping and shipping to the Advance Warehouse/venue, go to your online Exhibitor Portal > Booth Orders > Show Contractor > Click HERE and once on the GES website go to Shipping > Shipping to Site.
For international shipping/customs brokerage, go to your online Exhibitor Portal > Booth Orders > International Shipping > Click HERE.
Monday May 1, 2023
8.00am – 6.00pm Exhibitor Move-in* (Custom built booths ONLY)
12.00pm – 6.00pm Exhibitor Move-in* (All exhibitors)
Tuesday May 2, 2023
8.00am – 4.00pm Exhibitor Move-in* (All exhibitors)
12.00pm – 8.00pm Exhibitor Registration open
6.00pm – 8.00pm Invite Only Preview Reception
Please note the Preview Reception is an integral part of the show and Exhibitors are required to man their booth for the duration of the event.
Wednesday May 3, 2023
8.00am – 5.30pm Registration Open
9.00am – 5.30pm Show open (Day 1)*
9.00am – 4.00pm Conference
3.30pm – 5.30pm Networking Drinks Reception
Thursday May 4, 2023
8.00am – 4.00pm Registration Open
9.00am – 4.00pm Show open (Day 2)*
9.00am – 4.00pm Conference
4.00pm – 9.00pm Exhibitor Move-out
4.00pm – 6.00pm: Carpet removed & return of empty cases
From 6.00pm: Forklift assistance (pre-ordered) will commence
Friday May 5, 2023
8.00am – 12.00pm Exhibitor Move-out
By 11.00am: All outbound shipment carriers must be checked in. All freight not picked up will be re-routed via the most convenient carrier. Exhibitors will be responsible for all re-routed freight charges.
*Exhibitors are able to gain access 1 hour prior to the show opening, and 30 minutes after the show closes on each show day with their Exhibitor badge.
Important Contacts
For queries about logistics, booth builds and general enquiries, please contact the Operations Manager:
Frederique Bendjelloul
[email protected]
+44 1273 916 304
For queries about how best to Market your Exhibit at the show, please contact the Marketing team:
[email protected]
Smarter Shows will never contact you by telephone to sell you hotel rooms. If you have been contacted by telephone it is most likely to be a fraudulent booking agent.
