Exhibitor FAQs

June 2 – 4, 2025 // Long Beach, California, USA

*June 2: Exhibitor and VIP Networking Reception June 3-4: Exhibits and Conference

June 2 – 4, 2025 // Long Beach, California, USA

*June 2: Exhibitor and VIP Networking Reception June 3-4: Exhibits and Conference




Is your company exhibiting at Space Tech Expo 2024? This is the space for you. Here you can find the answers to your questions and access important resources. 


Please email [email protected] to request your company’s unique link to your online Exhibitor Portal. The Exhibitor Portal for Space Tech Expo USA 2024 was published in January 2024.

You can either update this via your "Exhibitor Listing" form available on your online Exhibitor Portal. If you can't find your portal link, please contact [email protected] to request your portal link. 

Please search your company name on the show floorplan, which will indicate your booth location, number and size. You can access the floorplan here.

  • Booths up to 200sqft have 8’ back wall/ 3’ side wall drape included but bare floorspace.
  • Booths over 200sqft have bare floorspace only.
  • You MUST order or supply carpet/flooring for your booth.
  • Pavilion booths (50sqft) have a carpet, drape & furniture package included

Power is not included.

Orders for drape, carpet, power, etc. can be made via your online Exhibitor Portal through our preferred suppliers for the show.

Yes, there is a contractor zip file available to download on your online Exhibitor Portal which you can send them, or you can send them the link to your Exhibitor Portal directly if you prefer.


You are able to register for your Exhibitor badge via your online Exhibitor Portal. Exhibitor badges are free-of-charge, and there is no limit as to how many booth personnel you can register for your booth.

Exhibitors are able to gain access 1 hour prior to the show opening, and 30 minutes after the show closes on each show day with their Exhibitor badge. 

No, badges are not required to be worn during move-in or move-out days. You should not register your contractors for badges.

Items need to be shipped to the GES Advance warehouse ahead of the show, or directly to site (available on build dates only).

We also have a preferred supplier for international shipping/customs brokerage.

For US/domestic shipping and shipping to the Advance Warehouse/venue, go to your online Exhibitor Portal > Booth Orders > Show Contractor > Click HERE and once on the GES website go to Shipping > Shipping to Site.

For international shipping/customs brokerage, go to your online Exhibitor Portal > Booth Orders > International Shipping > Click HERE.

Sunday May 12, 2024
8.00am – 6.00pm        Exhibitor Move-in* (Custom built booths ONLY)
12.00pm – 6.00pm      Exhibitor Move-in* (All exhibitors)

Monday May 13, 2024

8.00am – 6.00pm        Exhibitor Move-in* (All exhibitors)

12.00pm – 7.00pm      Exhibitor Registration open

5.00pm – 7.00pm        Invite Only Exhibitor and VIP Networking Reception

Tuesday May 14, 2024

8.00am – 5.30pm        Registration Open

9.00am – 5.30pm        Show open (Day 1)*

9.30am – 4.00pm        Conference

4.00pm – 5.30pm        Networking Drinks Reception

Wednesday May 15, 2024

8.00am – 4.00pm        Registration Open

9.00am – 4.00pm        Show open (Day 2)*

9.30am – 4.00pm        Conference

4.00pm – 9.00pm        Exhibitor Move-out

4.00pm – 6.00pm: Carpet removed & return of empty cases

From 6.00pm: Forklift assistance (pre-ordered) will commence

Thursday May 16, 2024

8.00am – 12.00pm      Exhibitor Move-out

By 11.00am: All outbound shipment carriers must be checked in. All freight not picked up will be re-routed via the most convenient carrier. Exhibitors will be responsible for all re-routed freight charges. 


*Exhibitors are able to gain access 1 hour prior to the show opening, and 30 minutes after the show closes on each show day with their Exhibitor badge. 


Important Contacts

For queries about logistics, booth builds and general enquiries, please contact the Operations Director:
Emma Uwins
[email protected]

For queries about how best to Market your Exhibit at the show, please contact the Marketing team:
[email protected]


Hotel Scam Warning
To ensure your safety, please only book through our event website, using the official 24/7 online hotels reservation link or phone number. DF Meetings & Events is the only official housing company associated with our event and their information is provided on our website.
While others may contact you offering housing, they are not endorsed by or affiliated with the show. Beware that entering into financial agreements and providing personal information with non-endorsed companies can have costly consequences.
Smarter Shows will never contact you by telephone to sell you hotel rooms. If you have been contacted by telephone it is most likely to be a fraudulent booking agent.
Attendee List Scam Warning
Any offers to obtain / purchase attendee lists from 3rd party companies are a scam, using fabricated & falsified data based on the current information publicly available for the show. Smarter Shows will never sell or distribute data to any 3rd party companies – not only because it is illegal under GDPR laws, but also because we would never share information on our valued attendees and exhibitors without their express permission. We strongly recommend that you do not engage with these companies.