EXHIBITOR FAQs
FIND THE ANSWERS TO YOUR QUESTIONS
Is your company exhibiting at Space Tech Expo 2025? This is the space for you. Here you can find the answers to your questions and access important resources.
Sunday June 1, 2025
10.00am – 6.00pm Exhibitor Move-in* (Custom built booths ONLY)
12.00pm – 6.00pm Exhibitor Move-in* (All exhibitors)
Monday June 2, 2025
8.00am – 6.00pm Exhibitor Move-in* (All exhibitors)
12.00pm – 7.00pm Exhibitor Registration open
5.00pm – 7.00pm Invite Only Exhibitor and VIP Networking Reception
Tuesday June 3, 2025
8.00am – 5.30pm Registration Open
9.00am – 5.30pm Show open (Day 1)*
9.30am – 4.00pm Conference
4.00pm – 5.30pm Networking Drinks Reception
Wednesday June 4, 2025
8.00am – 4.00pm Registration Open
9.00am – 4.00pm Show open (Day 2)*
9.30am – 4.00pm Conference
4.00pm – 9.00pm Exhibitor Move-out
4.00pm – 6.00pm: Carpet removed & return of empty cases
From 6.00pm: Forklift assistance (pre-ordered) will commence
Thursday June 5, 2025
8.00am – 12.00pm Exhibitor Move-out
By 11.00am: All outbound shipment carriers must be checked in. All freight not picked up will be re-routed via the most convenient carrier. Exhibitors will be responsible for all re-routed freight charges.
*Exhibitors are able to gain access 1 hour prior to the show opening, and 30 minutes after the show closes on each show day with their Exhibitor badge.
You can either update this via your "Exhibitor Listing" form available on your online Exhibitor Portal. If you can't find your portal link, please contact [email protected] to request your portal link.
Please search your company name on the show floorplan, which will indicate your booth location, number and size. You can access the floorplan here.
- Booths up to 200sqft have 8’ back wall/ 3’ side wall drape included but bare floorspace.
- Booths over 200sqft have bare floorspace only.
- You MUST order or supply carpet/flooring for your booth.
- Pavilion booths (50sqft) have a carpet, drape & furniture package included
Power is not included.
Orders for drape, carpet, power, etc. can be made via your online Exhibitor Portal through our preferred suppliers for the show.
Space Tech Expo USA's vision is to reduce the number of disposable stands at our event by 2028. We know it’s an ambitious goal, and that the journey to sustainability doesn’t happen overnight! To help us get there – and help bring our exhibitors and contractors along the journey with us – we have introduced different tiers of Better Stands for space-only stands.
Yes, there is a contractor zip file available to download on your online Exhibitor Portal which you can send them, or you can send them the link to your Exhibitor Portal directly if you prefer.
You are able to register for your Exhibitor badge via your online Exhibitor Portal. Exhibitor badges are free-of-charge, and there is no limit as to how many booth personnel you can register for your booth.
Exhibitors are able to gain access 1 hour prior to the show opening, and 30 minutes after the show closes on each show day with their Exhibitor badge.
No, badges are not required to be worn during move-in or move-out days. You should not register your contractors for badges.
Items need to be shipped to the GES Advance warehouse ahead of the show, or directly to site (available on build dates only).
We also have a preferred supplier for international shipping/customs brokerage.
For US/domestic shipping and shipping to the Advance Warehouse/venue, go to your online Exhibitor Portal > Booth Orders > Show Contractor > Click HERE and once on the GES website go to Shipping > Shipping to Site.
For international shipping/customs brokerage, go to your online Exhibitor Portal > Booth Orders > International Shipping > Click HERE.
Please email [email protected] to request your company’s unique link to your online Exhibitor Portal. The Exhibitor Portal for Space Tech Expo USA 2025 will be published in January 2025.
Important Contacts
For queries about logistics, booth builds and general enquiries, please contact the Senior Operations Manager:
Frederique Bendjelloul
[email protected]
For queries about how best to Market your Exhibit at the show, please contact the Marketing team:
[email protected]
Exhibitor Guest Invites
Elevate your presence at Space Tech Expo by taking advantage of our Exhibitor Guest Invites platform to share the exciting news with your network. We’ve made it easier than ever with a dashboard of tools designed to boost your visibility, including a professionally crafted email, a personalised banner featuring your logo and streamlined social media sharing options to engage your audience.
Let us help you maximise your impact and ensure that everyone knows you'll be at the forefront of the space industry!
You should have received information regarding the dashboard already, if you can't find it please email us.
Informa (Smarter Shows) will never contact you by telephone to sell you hotel rooms. If you have been contacted by telephone it is most likely to be a fraudulent booking agent.